Privacy Policy
Last Updated: 03/13/2026
1. Introduction
Unicorn HRM (“Unicorn HRM”, “we”, “our”, or “us”) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, process, store, and protect personal data when you use the Unicorn HRM website, platform, or services (collectively referred to as the “Service”).
Personal data refers to any information that can identify an individual either directly or indirectly, including names, contact details, employment information, and other identifiable information.
By using Unicorn HRM, you agree to the practices described in this Privacy Policy.
2. Role in Data Processing
Unicorn HRM provides a Human Resource Management platform used by organizations to manage employee-related information.
Our customers (“Subscribers”) remain the data controllers of the employee data stored in the platform. Unicorn HRM acts as a data processor, processing personal data only on behalf of and under the instructions of the Subscriber.
Subscribers are responsible for ensuring that their use of the platform complies with applicable data protection laws and that employees are properly informed about the processing of their personal data.
3. Information We Collect
When organizations use Unicorn HRM, the platform may collect and process certain types of information, including
Employee Information
Subscribers may store employee-related data, such as
Name
Contact information
Employee ID
Job title and department
Work location
Attendance records
Leave information
Payroll-related data
Expense or reimbursement records
Additional information related to employment records may also be stored depending on how the Subscriber uses the platform.
Website Information
When visiting our website, we may collect basic information such as:
Name
Email address
Phone number
Company name
Information submitted through contact or demo request forms
We may also collect technical information such as:
IP address
Browser type
Device information
Website usage data
4. How We Use the Information
We use the information collected to:
Provide and maintain the Unicorn HRM platform
Manage user accounts and service access
Respond to inquiries or demo requests
Improve our website and services
Provide customer support
Communicate product updates or service information
Ensure security and prevent fraud
Personal data processed within the HR platform is used solely to provide services to our Subscribers.
5. Cookies and Website Analytics
Our website may use cookies and similar technologies to enhance the user experience.
Cookies help us:
Understand website usage and traffic patterns
Remember user preferences
Improve website functionality and performance
Users can disable cookies through their browser settings, although certain website features may not function properly if cookies are disabled.
6. Data Sharing and Disclosure
Unicorn HRM does not sell or rent personal data to third parties.
We may share personal information with:
Service providers who assist in operating our platform or website
Hosting or cloud infrastructure providers
Technical support providers
Legal authorities when required by law
All third-party service providers are required to maintain the confidentiality and security of the information they process.
7. Data Security
We implement appropriate technical and organizational security measures to protect personal data from unauthorized access, loss, misuse, or disclosure.
These security measures may include:
Secure servers and encrypted data transmission
Access control systems
Regular security monitoring
Restricted access to sensitive data
While we take reasonable precautions to protect data, no internet-based system can guarantee complete security.
8. Data Retention
Personal data is retained only for as long as necessary to provide our services or comply with legal obligations.
Subscriber data stored within the Unicorn HRM platform will be retained for the duration of the service agreement. Upon termination of the service, the data may be deleted in accordance with our data retention policies unless required to be retained by law.
9. User Rights
Depending on applicable data protection laws, individuals may have the right to:
Access personal data held about them
Request correction of inaccurate information
Request deletion of personal data
Restrict or object to certain types of data processing
Withdraw consent where applicable
Requests regarding employee data stored in the Unicorn HRM platform should generally be directed to the relevant employer (the Subscriber acting as the data controller).
10. Third-Party Websites
Our website may contain links to third-party websites or services. These websites operate independently and have their own privacy policies.
Unicorn HRM is not responsible for the privacy practices or content of external websites.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, technology, or legal requirements.
Any updates will be posted on this page with the revised date. Continued use of the Service after changes are published constitutes acceptance of the updated policy.
12. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of personal data, please contact us at:
Email: info@4axis.com
Company: Unicorn HRM