Privacy Policy

1. Introduction

Unicorn HR Manager is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management software and services. By using Unicorn HR Manager, you consent to the data practices described in this policy.

2. Information We Collect

We collect information that you provide directly to us, including:

• Account information: name, email address, company name, and contact details
• Employee data: names, positions, departments, salary information, attendance records
• Usage data: how you interact with our platform, features used, and preferences
• Technical data: IP addresses, browser type, device information, and access times
• Communication data: correspondence with our support team and feedback submissions

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve our HR management services
• To process payroll, manage attendance, and facilitate HR operations
• To communicate with you about your account, updates, and support requests
• To analyze usage patterns and enhance user experience
• To comply with legal obligations and protect our legal rights

4. Information Sharing

We do not sell your personal information. We may share your information with trusted third-party service providers who assist us in operating our platform, such as cloud hosting providers, payment processors, and analytics services. These partners are contractually obligated to protect your data and use it only for the purposes we specify. We may also disclose information when required by law or to protect our rights.

5. Data Security

We implement industry-standard security measures to protect your information, including encryption of data in transit and at rest, secure access controls, regular security audits, and employee training on data protection. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security. We promptly address any security incidents in accordance with applicable laws.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. We may retain certain information for longer periods as required by law, to resolve disputes, enforce agreements, or for legitimate business purposes. When data is no longer needed, we securely delete or anonymize it in accordance with our data retention policies.

7. Your Rights

Depending on your location, you may have the following rights regarding your data:

• Right to access: Request a copy of your personal information
• Right to correction: Request correction of inaccurate or incomplete data
• Right to deletion: Request deletion of your personal information
• Right to data portability: Receive your data in a structured, machine-readable format
• Right to object: Object to certain processing of your personal information

8. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience, analyze usage, and personalize content. Essential cookies are necessary for the platform to function properly. Analytics cookies help us understand how users interact with our services. You can manage cookie preferences through your browser settings, though disabling certain cookies may affect functionality.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses and compliance with applicable data protection regulations. We process data in accordance with the laws of Sri Lanka and applicable international data protection standards.

10. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting a prominent notice on our website or sending you an email. The updated policy will be effective upon posting, and the "Last Updated" date will be revised accordingly.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact our Data Protection team at our head office: 422 R. A. De Mel Mawatha, Colombo 00300. You can also call us at 0117108880 or reach out through our website's contact form for privacy-related inquiries.